KITCHENER AND DISTRICT SOCCER LEAGUE BY-LAWS
Following a motion by Bridgeport and seconded by Aurora Lodge the following clubs: Aurora Lodge, Banat, Bridgeport,
FK Bosna, Guelph Rangers, Hrvat, Sonnys, Stratford City, Supersonics, RATIFIED these By-Laws at a meeting held on August 11th, 2014. Additional changes were approved at the 2014 AGM.
BY-LAW – 1
1.0 The KDSL shall provide stable, organized and balanced soccer competition that encourages fair play and the
development of players. All decisions of the KDSL will be made without regard to gender, race, ethnic origin, colour,
language, or religion. The KDSL shall support each team in the development of their soccer programme without
compromising the goals and objectives of the KDSL.
BY-LAW 2 – BOARD OF DIRECTORS MEETINGS
2.1 All Board of Directors meetings shall be held at a time and place convenient to the majority of the Board members
2.2 The Secretary shall inform all Board Members of the date, time and location of all board meetings at least seven days
in advance.
2.3 The President and Board Members shall determine the agenda for Board meetings.
2.4 The President shall be the chair or appoint a director to the chair for a Board meeting.
2.5 Decisions of the Board shall be determined by majority decision.
2.6 When reaching a decision The President and Directors must declare a conflict of interest where it is deemed by a
majority of Board Members that a conflict of interest exists.
2.7 The Board shall meet as the need arises to properly conduct the business of the KDSL.
BY-LAW 3 – DIRECTORS DUTIES
3.1 The President shall:
3.1.1 be the official representative of the KDSL
3.1.2 perform duties as described in the KDSL Constitution, By-Laws and Regulations
3.1.3 perform other duties as determined by the board.
3.1.4 develop and maintain the schedule for all KDSL games.
3.1.5 inform the KDSL teams, The KDSL Board and the Referee scheduler of any schedule changes.
3.1.6 reserve municipal fields for those KDSL teams requiring them.
3.1.7 be the KDSL contact person for municipal parks and recreation departments.
3.1.8 perform the duties as described in the KDSL Constitution, By-Laws and Regulations.
3.1.9 perform other duties as determined by the board.
3.1.10 attend all Board and Membership meetings.
3.2 The Treasurer shall:
3.2.1 require two signatures on all cheques issued by the KDSL
3.2.2 keep full and accurate accounts of all financial transactions in books or electronic accounting systems
belonging to the KDSL
3.2.3 deposit all monies and other valuables into an account, in the name of the KDSL, at a chartered bank,
trust company or Credit Union.
3.2.4 dispense funds as approved by the Board.
3.2.5 store and maintain the original or copy of all receipts, disbursements, deposits, cheques, invoices,
financial statements, and any other financial records for the current fiscal year and for the previous seven
years.
3.2.6 represent the KDSL at any audit of the financial records as required by law or as required by the Board.
3.2.7 not invest, lend, loan, borrow or otherwise commit the assets or incur debt on behalf of the KDSL without
consent of the Membership.
3.2.8 report the financial position of the KDSL at all Membership and Board meetings.
3.2.9 submit to the Members at the Annual General Meeting financial statements that accurately reflect the
financial position of the KDSL at the fiscal year end.
3.2.10 control and distribute banquet tickets.
3.3 The Secretary shall:
3.3.1 record the minutes of all Membership and Board meetings and maintain the corporate minute book.
3.3.2 inform the Members of the agenda and provide the minutes of the previous Membership and Board meetings at least seven days prior to the next Membership meeting. This will be done by email.
3.3.3 maintain and store copies of the approved minutes of the KDSL for seven years.
3.3.4 receive and inform the board of all correspondence to the KDSL
3.3.5 direct the official correspondence from the KDSL
3.3.6 maintain a complete and up-to-date list of all contact information for all Board Members, Teams and their
Delegates.
3.4 The Director-at-large responsible for the web site and statistics shall:
3.6.1 record and maintain game records.
3.6.2 maintain and up-date the KDSL website including scores and other pertinent information.
3.6.3 calculate League statistics and report the statistics to the media, teams and the Board.
3.6.4 provide press releases and reports to the media illustrating KDSL events.
3.6.5 solicit sponsorships and donations from organizations and individuals, for the KDSL.
3.5 The Director-at-large responsible for appointing game officials shall:
3.5.1 appoint all officials for KDSL games.
3.5.2 work closely with the game scheduler.
BY-LAW 4 - DIRECTORS
4.1 shall attend all Board and Membership meetings
4.2 shall perform the duties as described in the KDSL Constitution, By-Laws and Regulations.
4.3 may be a signing officer of the KDSL
4.4 shall perform other duties as determined by the Board.
4.5 Directors who have resigned from the Board of Directors will not be eligible to stand again for a period of two years
without the permission of the current Board of Directors and the Membership.
4.6 Clubs wishing to nominate persons to the board of directors are encouraged to do so 30 days prior to the AGM
BY-LAW 5 - REMUNERATION
5.1 Mileage will only be paid to Directors for attending to the business of the league.
5.2 Mileage amounts will be based on the rate set and used by the SWRSA.
5.3 Except with approval by the Membership, accommodation and meals will not be paid for by the KDSL.
5.4 Directors’ out of pocket expenses will be paid in two installments: July 15th and the end of the season each year.
5.5 Directors’ Honoraria will be paid prior to the AGM
5.6 Should a director not complete a full year they will be paid pro rata.
BY-LAW 6 – THE LEAGUE
6.1 The League will follow the Pyramid of play as set out by the SWRSA.
6.2 The League will organize and run district competitive divisions in adult male and adult female divisions.
6.3 Each division shall be organized in a manner that makes sense for the number of teams in
the League.
BY-LAW 7 – NEW TEAM APPLICATION
7.1 All teams joining the KDSL each season must qualify by reason of promotion through the pyramid of play or by
movement from other SWRSA Competitive Leagues. The applicant will pay the appropriate non-refundable
application fee. Teams wishing to join the KDSL must do so no later than the AGM of each year or pay a late fee
as per By-Law 8.2
7.2 The secretary shall provide the applicant with a current copy of the KDSL Constitution, By-Laws, Regulations and a
KDSL application form.
7.3 The application form must include a statement that the applicant has read and will comply with the KDSL Consti-
tution, By-Laws and Regulations as a condition of joining the League. A team official must sign the application form
to acknowledge that the applicant agrees to the conditions of their application to the KDSL and to verify the
accuracy of the information on the application form.
7.4 The secretary shall inform the Board of the team name and the team officials for all applicants.
7.5 All teams shall pay a bond to the KDSL. If a team wishes to withdraw from the KDSL the bond shall be returned to
the team upon confirmation:
7.5.1 that the KDSL has received the resignation of the team in writing.
7.5.2 by the Scheduler that all league and tournament games are complete and
7.5.3 by the Treasurer that the team has no outstanding financial obligations to the KDSL.
BY-LAW 8 – EXISTING TEAMS - REGISTRATION FEES AND BONDS
8.1 Each team must be registered and shall pay the annual registration fee to the KDSL on or before the date of the
Annual General Meeting.
8.2 A late payment fine will apply and must be paid no later than December 31st.
8.3 If a team does not pay the annual registration fee plus the late registration fine on or before December 31st it will no
longer be considered a Member of the KDSL and will forfeit their bond.
8.4 The board may request an additional behavior bond if a team, a team member or team representative has been
found guilty of misconduct. The bond shall be returned to the team at the end of the next Annual General Meeting
provided that the team has not been found guilty of further misconduct after paying the additional bond.
8.5 Members that have paid a behavior bond to the KDSL and have been found guilty of further misconduct by the KDSL
shall forfeit the first behavior bond to the KDSL. The Member shall pay an additional behavior bond to the KDSL that
shall be held by the KDSL, as described above.
BY-LAW 9 – MEMBERSHIP MEETINGS
9.1 Members will be sent the agenda and the minutes of the previous Membership and Directors meetings at least seven
days prior to the next Membership meeting. This will be done by email.
9.2 Each KDSL Club shall have one vote at Membership meetings. A Club which enters more than one team will only
have one vote at Membership Meetings.
9.3 Each team must appoint a Representative. If the Representative is not able to attend a Membership Meeting the team
may appoint an alternate. The alternate must inform the Secretary before the meeting that they are representing the
team.
9.4 The Board shall determine the agenda for the Membership Meeting.
9.5 The chair shall have the deciding vote if the vote is tied.
BY-LAW 10 – ONTARIO SOCCER LEAGUE
10.1 The KDSL shall be registered with the Ontario Soccer Association, also known as the OSA
10.2 The KDSL shall comply with the constitution, By-Laws Rules and Regulations of the OSA
10.3 Referees appointed to officiate at KDSL games must be registered as a referee with the OSA
10.4 Where the Constitution, By-Laws or Regulations of the KDSL are more restrictive than the OSA, the KDSL
Constitution, By-Laws or Regulations will prevail.
