KDSL CONSTITUTION

The following clubs: Aurora Lodge, Bridgeport, FK Bosna, Hrvat, Guelph Rangers, Sonnys, Supersonics, Stratford City, Polish Eagles approved this constitution unanimously at a special general meeting held on May 12th, 2014.

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Article 1 - NAME

 

            1.1 The name of the organization shall be the Kitchener and District Soccer League and shall herein and sometimes

                   be referred to as the KDSL.

 

Article 2 - OBJECTIVES

 

2.1 To promote, foster and develop the game of soccer. 

2.2 To help individuals develop their character as resourceful and responsible members of their community by

       providing opportunities, through the game of soccer, for their mental, physical, social and leadership development.
 

Article 3 - MEMBERSHIP

 

3.1 Each competitive team accepted into the KDSL shall receive one vote at Membership meetings.

3.1.1 A club which enters more than one team will only have one vote at Membership meetings.
 

3.2 New Members must be accepted as per the SWRSA Pyramid for Play process. 

3.2.1 Should the Pyramid for Play process dissolve, the KDSL reserve the right to accept new members by a

          two-thirds majority vote of the Members present.
 

3.3 Members who resign, in writing, from the KDSL shall forfeit their membership and any other interest they may have

       in the KDSL.

3.4 Members who are indebted to the KDSL must pay all monies owed to the KDSL by the end of the fiscal year, or

       cease to be members.
 

Article 4 - MEMBER REPRESENTATION

 

4.1 Each member must appoint a designated individual to be their delegate. 

4.1.1 Should the appointed delegate not be able to attend a meeting the board must be informed, prior to the

          meeting, who will be representing their club.
 

4.2 It is understood that the delegate is empowered to make decisions on behalf of their club.
 

Article 5 - MEMBERSHIP MEETINGS

 

5.1 Meetings of the Members shall be defined as either annual general meetings, or special general meetings, or

       League Meetings, herein and sometimes referred to as Membership Meetings.

5.2 The Annual General Meeting shall be held in the month of November each year.

5.3 The Board may call Special General Meetings by a majority vote of the Directors.

5.4 The Board shall call a Special General Meeting upon receipt by the secretary of a written request by a two-thirds

      majority of the Members.

      The Special General Meeting shall take place within fourteen days of the petition being received by the Secretary.

5.5 The Board shall establish the date, time and location of Membership Meetings. Members shall be notified of the

       date, time and location of a Membership Meeting at least seven days before the Membership Meeting.

5.6 The President shall chair Membership Meetings. Should the President not be able to chair a Membership Meeting

       the Board shall appoint a Director as the chair.

5.7 Members indebted to the KDSL must pay all monies owed to the KDSL before a Membership Meeting or shall not

       be eligible to vote or attend at that Membership Meeting.

5.8 The quorum for a Membership Meeting shall be two-thirds of the total Membership.

5.9 Decisions shall be by simple majority of the Members present, unless specified elsewhere in this constitution.

5.9.1 Proxy votes are not permitted.

5.10 Voting shall be by show of hands unless:

5.10.1 the chair determines it is inappropriate or

5.10.2 a Member requests a secret ballot
 

5.11 If a vote is by show of hands and the results are questioned the chair shall record the preference of each Member

         verbally and declare the results of the vote.

5.12 All Meetings shall be conducted following Roberts Rules of Order insofar as they may apply. 
 

Article 6 - BOARD OF DIRECTORS

 

6.1 The business of the KDSL shall be conducted for the Members by a Board of Directors, herein and sometimes

       referred to as the Board.

6.2 The board shall be comprised of an elected President and four elected Directors.

6.2.1 The President and two directors will be elected for a two-year term at an Annual General Meeting held in

          odd numbered years. 

6.2.2 The other two Directors will be elected for a two-year term at an Annual General Meeting held in even

          numbered years.

6.2.3 The term of office for President and Directors will normally conclude and commence at the completion of

          an Annual General Meeting.
 

6.3 Should the position of President become vacant the Board will appoint a Director to perform the duties of the

       President until the next Annual General meeting.

6.4 Should a Director position become vacant the Board will appoint a Director to complete the term of office.

6.5 The positions of the Directors shall be: President, Secretary, Treasurer, and two directors-at-large. 

6.5.1 The By-Laws of the KDSL will describe the duties of each Director.

6.5.2 The Directors may appoint officers to perform some or all of the duties of the Directors.  

6.5.3 These officers would not have voting privileges.
 

Article 7 - HEAD OFICE 

 

7.1 The KDSL shall be incorporated as a non-profit corporation with its head office in the City of Kitchener, Ontario.
 

Article 8 - SEAL 

 

8.1 The person appointed as secretary shall have custody of the seal.
 

Article 9 - FINANCIAL

 

9.1 Directors may be reimbursed for reasonable expenses incurred in the performance of their duties.
 
9.2 Honoraria will be paid to the persons performing the duties as described in the By-Laws.

9.2.1 Honoraria paid to the persons performing the duties will be determined each year at the Annual General

          Meeting.

9.2.2 In no case shall the total honoraria exceed the total revenue of the league.
 

9.3 Financial records shall be prepared to reflect the financial affairs and position of the KDSL.

       The financial records shall follow generally accepted accounting principles.
 
9.4 Directors may view financial records upon request to the Treasurer. The Treasurer must make the financial records

       available to a director within ten days upon receiving a request from a director.
 
9.5 The Board shall appoint a member, independent from the President or Directors, who shall review the financial

       records prior to the Annual General Meeting. Should none of the members be willing to undertake the review, the

       SWRSA will be asked to perform that duty.
 
9.6 The fiscal Year shall be November 1st to October 31st of each year.
 
9.7 All cheques, money orders, bank drafts or other instruments payable to the KDSL must be made payable to the

       KDSL. Third party instruments or cash will not be accepted.
 

Article 10 - STANDING COMMITTEES 

 

10.1 The Board may appoint sub-committees to ensure the efficient administration of the affairs of the KDSL.
 
10.2 The Board shall govern all sub-committees.
 

Article 11 - CONSTITUTION AMENDMENTS

 

11.1 Amendments to the constitution require a two-thirds majority vote of Members present at an Annual General

         Meeting or a Special General Meeting called for that purpose.

11.2 Proposed Constitution amendments must be received by the secretary by registered mail, or acknowledged

         email at least twenty-one days before the Annual General Meeting or a Special General Meeting where

         amendments are to be considered. 

11.3 The Board of Directors will give at least two weeks’ notice to Members of any proposed changes to the

         constitution.
 

Article 12 - ONTARIO SOCCER ASSOCIATION

 

12.1 The KDSL shall be registered with the Ontario Soccer Association (OSA)
 

Article 13 - DISSOLUTION

 

13.1 In the event of dissolution of the League, and after payment of all debts and liabilities, its remaining property shall

         be distributed or disposed of by the Board of Directors to one or more not-for-profit soccer related organizations

         which is (are) registered with the OSA.
 

Article 14 - BY-LAWS AND REGULATIONS AMENDMENTS

 

14.1 The Board or Members may recommend amendments to the By-Laws or Regulations. By-Law and Regulation

         amendments must be passed by majority vote at a Membership meeting before they can be declared in effect.